Focus on optimizing financial flows
We automate the invoicing of training courses on behalf of a major car manufacturer, and their reimbursement by the OPCO. This means much faster processing, and simpler, more reliable exchanges between partners.
1. File reception
Receipt of a spreadsheet file of training courses taken from the manufacturer's LMS (Learning Management System).
2. Data processing
Processing of this data to extract and clean up the key information needed to validate the training courses by the concessions.
3. Database insertion
Insertion of training and employee data in their respective tables.
Creation of validation forms in html format.
5.Sending validation emails
Send training validation emails to dealers, directing them to the online form.
6. Database registration
Database storage of form information in dedicated tables (training courses and employees).
7. Invoice creation
Creation of invoices for training costs and course certificates in PDF format.
8. Recording entries
Record accounting entries in a dedicated table.
Storage of documents created in the secure user area.
10. EDI document creation
For each batch of invoices, an EDI document is created, containing all the information required by the OPCO to process invoiced training courses and their ancillary costs.
11. Grouping invoices
Bundle invoices, certificates and EDI documents in a zip file.
12. Save ZIP file
Save the ZIP file in the OPCO secure space.
Return on investment
Considerable savings in time and money, and an increase in processing volumes.